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Free checklist · PDF

Our AI use policy

A printable one-page AI use policy for small teams, with blanks to fill in.

Our AI use policy

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1 page, US Letter size, 101 KB. Free, no sign-up.

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Printing tips

  • Print at actual size (100%), not "fit to page", so the lines stay a usable size.
  • It is laid out for US Letter paper and also fits A4.
  • Turn on "background graphics" if the colors come out pale.

What is on this checklist

Fill in the blanks, print and share with the team.

Approved tools

  • Tools we use: ____________________
  • Plan and data settings checked by: __________
  • New tools need approval from: __________

Never paste

  • Passwords or logins
  • Card, bank or ID numbers
  • Health information
  • Other people’s personal data, unless approved
  • Confidential contracts

Always

  • Check facts, prices, names and dates
  • Read every AI draft before a customer sees it
  • Remove details the task does not need

Not allowed

  • AI decisions about hiring, firing or credit
  • AI images of real people
  • Passing off AI text as professional advice

Questions

  • Ask: ____________________
  • Policy reviewed every six months

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