Template
1. Approved tools. Staff may use: {list your tools and plans}. Other AI tools need approval from {name}.
2. Never paste: passwords, card or bank numbers, ID numbers, health information, other people’s personal data unless the tool is approved for it, confidential contracts.
3. Always check: facts, prices, dates, names and anything sent to a customer. AI drafts are a starting point; the person who sends them is responsible.
4. Not allowed: using AI to make hiring, firing or credit decisions about people; publishing AI-generated images of real people; passing off AI text as professional advice.
5. Customers. Where AI drafts customer messages, a person reads them before they are sent. We say in our privacy policy that we use AI tools.
6. Questions. Ask {name}. This policy is reviewed every six months.
Before you adopt it
- Check what data settings your tools offer and turn off training where possible.
- If you are in a regulated field (health, legal, financial), check your regulator’s guidance first.
