The problem
Grant forms ask the same questions in different ways and have strict word limits. Good projects lose out because the application is rushed.
Step by step
- Read the funder’s guidance and scoring criteria first.
- Write rough notes for each question: the need, the plan, the budget, the outcomes, evidence.
- Ask the AI to draft each answer within its word limit, using only your notes.
- Check each answer against the scoring criteria.
- Have someone who knows the project read it before you submit.
The prompt
Help me answer this grant question for {organisation}.
Question: {question}
Word limit: {limit}
Scoring criteria: {criteria}
My notes (use only these facts): {notes}
Write a clear, specific answer within the limit. Use the funder’s own terms where they fit. Do not add numbers or outcomes that are not in my notes.
Replace the {highlighted} parts with your details, or fill them in with the prompt builder.
Check before you use it
- Every number and outcome is real.
- Word limits are respected.
- Answers address the scoring criteria directly.
Privacy
- Do not paste beneficiaries’ personal stories with identifying details.
Do’s and don’ts
Do
- Start from the scoring criteria.
- Use specific numbers and examples.
- Reuse good answers, adapted to each funder.
Don’t
- Invent partnerships, outcomes or evidence.
- Submit generic text that ignores the question.
- Leave it to the last day.
When not to use AI for this
Check whether the funder has a policy on AI use in applications. Some ask you to declare it.
Tools that can help
InstrumentlFinds and tracks grant opportunities for nonprofits.
ClaudeAnthropic’s general assistant, good with long documents, writing and analysis.
ChatGPTOpenAI’s general assistant for drafting, summarising, analysing files and brainstorming.
GrammarlyChecks grammar, tone and clarity wherever you type, with AI rewriting.
We are not paid by any of these companies, and we list well-known options, not a ranking. Features and plans change; check the provider’s site and its data terms before you sign up. See all AI tools by category.
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